Executive Personal Assistant

Location: New York, NY

Department: Administrative

Type: Full Time

Min. Experience: Mid Level

Master & Dynamic is a premium audio brand obsessed with design, sound and creativity. We are a New York City-based company with a passion for building beautifully crated, richly appointed, technically sophisticated sound tools for creative minds. The company's growing product line includes a wireless speaker, headphones, earphones and accessories.

We are seeking a smart, "do anything," highly organized, polished and professional Executive Assistant to provide top-notch support to the Founder/CEO and Co-founder.

Responsibilities

  • Act as right-hand to Founder/CEO, providing direct administrative and personal support
  • Manage and maintain an extremely busy schedule/calendar, making last minute adjustments when required, including booking and rescheduling multiple meetings across different time zones
  • Coordinate travel arrangements for domestic and international travel, creating detailed itineraries
  • Act as first point of contact and gate-keeper, answering inquiries and handling correspondence via email
  • Process CEO's monthly expenses in a timely and accurate manner using Expensify
  • Monitor CEO's incoming email, flagging messages requiring immediate attention or action and proactively responding or delegating when appropriate
  • Assist in facilitating relationships with vendors, customers and other parties
  • Track meeting follow-ups and deliverables
  • Prepare briefs and research for meetings
  • Provide support for special products as needed
  • Proofread communication sent by, and on behalf of the CEO
  • Personal Assistant duties include but are not limited to: booking of personal appointments and dinner reservations, paying bills and other similar activities sas needed

Qualifications

  • Bachelor's Degree required
  • Proficient in Microsoft Word, Excel and PowerPoint
  • Familiar with Gmail and Google Doc platforms for business purposes
  • Supportive team member who will welcome the challenge of taking on any task for the success of the company
  • Extremely detail oriented, strong ability to multi-task and prioritize, acute focus on providing top-tier service
  • Must safeguard sensitive and confidential information
  • Demonstrated ability to write effectively via email and written reports
  • Must have the ability to remain flexible and adaptable, maintaining a positive attitude when scheduling conflicts or changes arise
  • Strong interpersonal and relationship building skills, demonstrating a friendly and approachable demeanor with internal and external contacts
  • Night and weekend reachability will be required
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